PROJECT DEVELOPMENT PHASE

Capacity building of equipment, library and new teaching materials

Estimated Start Date: 01/06/2020
Estimated End Date: 30/12/2020

Lead Organisation:
Ain Shams university (ASU)-EG

Participating Organisation:
P4, P6, P7, P8, and P9

Objectives

The objectives of this WP2 are:

1.

To determine PC partners needs of equipment’s and teaching materials for network/training centers

2.

To provide premises space for the Pedagogical and training classes at each PC partner university

3.

To publish a public tender call and purchase of equipment’s and teaching materials

4.

To purchase books and periodicals for project library

The project consortium will select a panel from the partner institution in each country to carry out tender procedure for equipment purchasing:

The local coordinator will prepare tender documentations and made the criteria for the best offer selection. International and/or National tender will be transmitted to the leading companies concerning IT business activities.
The best offers will be accepted and equipment will be delivered, installed early.
Installation and technical testing of all equipment;
Agreement on standards for use by staff and students; catalogues of standard of usage; security arrangements for the equipment.
Technical personnel working with equipment will be employed to take care of all equipment and maintenance of the Networks.
Including the tender specification ; contract conditions of regular check and maintenance and provision of accessories will be carried out by the companies the accepted offer of tender. The resulting reports of WP 1 will build the basis for the following sub-work packages.
This includes training on techniques of installation and maintenance of the equipment and software for video and audio conferencing to be organized.
EU consortium members and monitoring officers will inspect installation of new equipment during coordination and monitoring meetings.

Milestone of WP2 will be in project Year 1 during M8-M10 to check and monitor equipment and teaching material lists with exact tender specifications purchased, installed and technician trained for operation and maintenance (tasks 2.2, 2.3. and 2.4)

Tasks

ASU-(P5) EG will lead WP2 in cooperation with P6 (AU -FA).
The following activities will be implemented at 6 partner universities at EG only.

2.1

Need analysis of equipment’s implemented and reported by each partner above.

2.2

Provision of space for Network/training centers implemented and reported.

2.3

Public Tender call to be done in each partner only.

2.4

Purchase books to be done in each partner in EG only.

Expected Deliverable/ Results/ Outcomes

Work Package and Outcome ref.nr	2.1.
Title	Need analysis of equipment’s and teaching materials for Network/training centres.
Type	☐ Teaching material ☐ Learning material ☐ Training material	☐ Event ☒ Report ☐ Service/Product
Description	Panel of academic, technical, administrative staff of partner universities Expected Deliverable : Needs Analysis reports – Staff will define necessary measurement of equipment for each course lecture and lab exercises at each partner university. – Making a list of existing equipment in accordance with student enrolment rates and available area and use – Investigation and reports.
Due date	3rd week of M7

Work Package and Outcome ref.nr	2.2.
Title	Provision of space for Network/training centers
Type	☐ Teaching material ☐ Learning material ☐ Training material	☐ Event ☒ Report ☐ Service/Product
Description	Provision of the pedagogical and training classes: – The provision/improvement of premises space for the Pedagogical and training classes at each partner university. Selection of premises, refurbishment to be funded from each partner university co-financing resources, working out a list of necessary technical equipment of project’s offices. The space for center will fulfil these requirements: – provision of enough space for conferences, seminars and visits by external experts – Connections for telephone, fax and internet INPUTS: Panel of academic, technical, administrative staff at each of Egyptian partner Universities
Due date	2weeks of M8

Work Package and Outcome ref.nr	2.3.
Title	Public tender call and purchase of equipment and teaching materials.
Type	☐ Teaching material ☐ Learning material ☐ Training material	☐ Event ☒ Report ☒ Service/Product
Description	– In relevance to legal acts which refer to public supplies in each partner country as well as project agreement rules documents that will carefully studied before starting equipment purchasing. – The project consortium will select a panel from the partner institution in each countries and grant holder institutions to be appointed to carry out tender procedure for equipment purchasing : – The grant applicant and each local coordinator will prepare tender documentation and made the criteria for the best offer selection. International and/or National tender will be transmitted to the leading companies concerning IT business activities. – The best offers will be accepted and equipment will be delivered and installed. The grant applicant institutions will be informed about all details and documents of procedure for equipment purchase. – PC partners will use Equipment Inventory Form and Logo of Sponsored Programs Grant Erasmus+ CBHE will be declared: appropriate invoices and/or packing slips. Item and Manufacturer Model Number Serial Number Purchase Date Purchase Price At each site of project location
Due date	4 weeks M8

Work Package and Outcome ref.nr	2.4.
Title	Purchase books and periodicals for project library
Type	☐ Teaching material ☒ Learning material ☐ Training material	☐ Event ☒ Report ☒ Service/Product
Description	To purchase a list of necessary books and periodicals for project library at each partner institute according to need and related to the program education / training only ; – Text-books, professional books and periodicals used at EU University partners institutions will be discussed, and their relevance for partner universities will be assessed – professors at each respective partner university will define lists of necessary books, periodicals – Purchase will be in project 1st year for books and subscribe periodicals in new or upgraded library at each partner. – Library will be available on disposal to students, teaching staff and wider public according to the library rules.
Due date	4weeks in M9-M12